Section 6: Appointment and duties of the Registrar and preparation of the register

(1) The Council shall appoint a fit and proper person to be the Registrar, and such other persons as the Institute may deem necessary to appoint.
(2) The Registrar shall be the chief executive officer of the Institute and the Secretary to the Council.
(3) The Registrar shall prepare and maintain, in accordance with the rules made by the Council, a register of the names, addresses, approved qualifications and other relevant particulars, as may be specified in the rules of –
(a) persons who are entitled to be enrolled as Fellows, Members, Associates, Graduate Members, Affiliates and Students;
(b) persons registered as professional secretarial staff who apply to be so registered; and
(c) all corporate bodies registered in accordance with this Act;
(4) The register shall consist of seven parts of which the -
(a) first part shall be in respect of Fellows;
(b) second part shall be in respect of Members;
(c) third part shall be in respect of Associates;
(d) fourth part shall be in respect of Graduate Members;
(e) fifth part shall be in respect of Affiliates;
(f) sixth part shall be in respect of Students; and
(g) seventh part shall be in respect of Corporate Members.
(5) Subject to the provisions of this section, the Council may make rules with respect to the form and keeping of the register and the making of the entries in it, and in particular -
(a) regulate the making of applications for enrolment, registration as the case may be, and providing for the particulars to be produced in support of applications;
(b) provide for notification to the Registrar, by the person to whom any registered particulars relate, of any change in those particulars;
(c) authorise an enrolled or registered person to have any qualification which is, in relation to the relevant division of the profession, either an approved qualification or an accepted qualification for the purposes of this Act, registered in relation to his name in addition to, or as he may elect, in substitution for any other qualification so registered;
(d) specify the fees, including any annual subscription to be paid to the Institute in respect of the entry of names on the register;
(e) authorise the Registrar to refuse to enter a name on the register until any fee specified for the entry has been fully paid; and
(f) specify anything failing to be specified under the provisions of this section.
(6) Rules made for the purposes of subsection (5)(e) shall not come into effect until confirmed at a special meeting of the Council or at the next annual general meeting, as the case may be.
(7) The Registrar shall —
(a) correct, in accordance with the Council's directions, any entry in the register which the Council directs him to correct as being in the Council's opinion an entry which was incorrectly made;
(b) make any necessary alteration in the particulars of registered persons; and
(c) record the names of members of the Institute who are in default for more than one year in the payment of the annual subscriptions and to take such action in relation to it, including removal of the names of such persons from the register, as the Council may direct under this Act.
(8) Where the Registrar -
(a) sends by post to any registered person a registered letter addressed to that person at his address on the register, enquiring whether the registered particulars relating to him are correct, and receives no reply to the letter within a period of three months from the date of posting or a period to be determined by Council having regards to the circumstances, and
(b) upon the expiration of the period sends in the like manner to the person in question a second similar letter and receives no reply to that letter within one month from the date of posting or a period to be determined by Council having regards to the circumstances,
the Registrar may remove the particulars relating to the person from the register and the Council may direct the Registrar to restore to the appropriate part of the register any particulars removed under this subsection.